Get your volunteers lined up first. Talk is cheap. I did the same thing you did. When I asked for volunteers, I just got a couple. So I ended up cancelling it. We do a swapmeet every year and that seems to be the extent of it. We DID try a heli event last year. I ran the impound by myself, about a 9 hour job by the end of the event. The other guy that committed didnt show up. So I wont be doing that again. That whole event got praise but was run short handed and a headach at least to me.
Edwin