The NSRCA needs a number of people to help out with the planning for the WCs in 2011... I'm attaching a short description of each area that we need help with - I'm sure that several of these can be combined into one position. If you are interested in helping out it would be greatly appreciated. Each bullet point is a coordinator position and can form their own committee with helpers to help with the item.

1. Judges Coordinator - the majority of the judges will be arriving/departing around the same day/time and we should arrange a mini-van or mini-bus to pick them up and transport them to their hotel in Muncie and then to drop them off at the airport in Indianapolis. All the judges are given "goodie" (gift) tote bags as a souvenir - this person is responsible for procuring the bags (working with the AMA on this perhaps) and then filling them with stuff such as a t-shirt/cap/jacket along with some other local Indiana or USA souvenir items. We also need to ensure that the judges are picked up at their hotel in the morning and taken to the AMA flying site - 2 trips a day (morning judging session and afternoon judging session). This will probably entail renting a van/mini-bus large enough to transport about 42 people maximum (judge plus their caller/scribe).
2. Jury Member Coordinator - very similar to the judges coordinator except that there will only be 3 jury members and I'm sure that only 1 or 2 of them will need transportation. I think this position can be combined with #1.
3. Practice Field Coordinator - probably should be located in the Muncie area (or close to it) to help solicit flying fields for practice sites for prior to the event and during as well. We'll need to get the GPS coordinates and detailed directions on how to get to the clubs so that we can publish this in one of the bulletins.
4. Opening Ceremony Coordinator - arranges for the Master of Ceremony for the opening ceremony. Works with the AMA to have flag poles for all the country flags to be displayed along with the FAI flag, AMA flag and US flag. Arranges for escorts for each country when they are marching in to their positions under their country flag (could be cub scouts). Arranges for each countries national anthem to be played during the entry by that country at the opening ceremony march. Arranges for any special activities that will take place during the opening ceremony such as skydivers, full size plane fly-bys etc. Arranges for speakers at the opening ceremony - such as Jim Cherry, CIAM President (if present), local Muncie mayor (perhaps).
5. Closing Ceremony Coordinator (could be combined with #4) - arranges for the Master of Ceremony for the closing ceremony. Works with the AMA to have the country flags of the top 3 pilots to be available for raising during the prize giving ceremony. Arranges for the national anthems to be played for the top 3 pilots during the prize giving and flag raising. Arranges for the flags of the top 3 country teams to be available for raising during the prize giving. Arranges for the national anthems to be played for the top 3 country teams during the prize giving and flag raising. Arranges for speakers at the closing ceremony such as Jim Cherry and the CIAM president. Arranges for the FAI flag to be handed over to the next country hosting the World Championship.
6. Banquet Coordinator - the AMA will help with procuring the facility (more than likely the Horizon Convention Center) and perhaps the menu as well. Arranges for the Master of Ceremony for the banquet. Arranges for any special activities to take place during the banquet such as any local Muncie area entertainment. Arranges sale of banquet tickets during the event - AMA can handle the ticket sales but we'll need to ensure that tickets are available and collected at the banquet facility. Supplies detailed directions on how to get to the banquet facility.
7. Off-Day Tour Coordinator - on the rain day the judges/jury are usually taken on a site-seeing tour. Arranges tour for the judges/jury members during the off-day - perhaps the Dayton Air Museum or Indianapolis Raceway. Arranges transportation from the hotels of the judges/jury members to the tour site. Arranges meals for the judges/jury members during the day tour. Publishes detailed directions from the AMA HQ to the tour site for those that wish to drive there themselves.
8. Catering Coordinator - works with the AMA to procure a caterer that can feed the judges/jury a breakfast at their hotel (or another facility) each morning. The standard continental breakfast that is usually served at local hotels will not work to feed judges from other countries. Arranges lunch (work with the AMA) for the judges/jury members during the event - this is usually in a central location (tent) where they can be served a buffet type lunch. Arranges dinner for the judges/jury members at their hotel each night (or at a central location). Arranges snacks/coffee/water to be delivered to each flying site daily for the judges and workers - work with the AMA on this. Arranges food at the flying site (work with the AMA and their local food vendors) to be available for purchase on a daily basis for the competitors and spectators.
9. Team Registration Coordinator - work with the AMA on this. Arranges all the team packets to be picked up by the team manager - Packets to contain badges and parking passes – badges will have pictures and names of all team members, managers, helpers and supporters. Arranges team “goodie” bags much like the judges goodie bags.
10. Team Manager Meeting Coordinator - work with the AMA on a meeting room. The event director will hold team manager meetings prior to the event, prior to the semi-finals and prior to the finals. Arranges flight orders are available for handout at each of the meetings after the flight order selections have been made - work with the AMA to have enough copies made.
11. Judges Training Coordinator (probably can combine with #10) - work with the AMA on a meeting room. Arranges meeting room for the judges training. Ensure meeting room has a screen to show presentations.
12. Scoring Coordinator - works with the event director to ensure that scoring computers are available along with printers and a copier and any necessary tables etc. Arrange for different color printer paper to be used to print the raw score sheets for each day - in other words, yellow for day 1, blue for day 2, green for day 3, etc. Arrange to have internet access in the scoring facility for the webmaster to update the website.
13. Unknown Selection Meeting Coordinator (probably can combine with #10) - work with the AMA on a meeting room. Arrange a meeting room for the unknown selection meeting. Ensure meeting room has a screen to show presentations and unknowns. Ensure computer and color printer is available to print out unknowns. Ensure copier is available to make copies of the selected unknowns.
14. Vendor Coordinator - ideally we'd like to have a vendor tent on site that can be used for vendors to display items for sale etc. Work with the AMA to get the tent. Arranges for vendors to display their items for sale in the vendor tent.
15. Sponsorship Coordinator (same person as #14 perhaps) - Contacts all pattern related vendors and solicits sponsorships from them or advertising in the event program - Sponsorships available are for pilot/TM bibs, BBQ after the preliminary rounds are completed, banners for display at each flying site, banquet sponsorship. I have several vendors that are very interested in sponsorship already.
16. Program/Merchandise Coordinator - works with the AMA to ensure adequate supplies of t-shirts, polo shirts, sweatshirts, caps and other merchandise is available for purchase by attendees. Assembles the event program which will list each team member/photos, sponsors, letters from dignitaries, maps, etc. Arranges to have the event program printed and available for each team/attendee (perhaps a sponsor can be arranged for this printing).
17. AMA Coordinator - works with the AMA to ensure that the flying sites are set up correctly. This will include all center poles, box poles, pilot boxes, noise testing circles and ready boxes (2 at each site). Ensures that tents/canopies are available for the judges/scribes at each flying site and that there are enough chairs for the judges/scribes. Works with the AMA to ensure that the equipment needed at each flying site is available such as PA system, weight measuring scales, noise measuring equipment and digital volt meters to measure battery voltage. Works with the AMA to ensure that competitor fuel is stored in a secured area along with any batteries/equipment that is shipped to the AMA facility and is released to the appropriate people at the right time.
Seems like a lot of committees/people but I think several of them can be combined into 1 person coordinating the effort. The bulk of this effort will be done prior to the WC's and the sooner we can get started (and finished) with these areas the better.

The contest director will post his own list of resources that will be needed for flight lines, processing, etc.

We really appreciate the offers of help and if you'd like to voluntee some time for this effort it would be very much appreciated!

Please PM me if you are interested in taking on a role.

You can't do all that yourself Derek? Geez... some people...

[8D]

Derek,

I'm happy to help in any capacity you think I might be useful.

Arch

JUDGING..........................

Please leave the judging out of this thread. Derek is looking for works to help during the contest, not judges.

Judges are provided by the countries attending. The guys running the event have no input or affect on the judges. This is simply for bodies to work each of the areas outlined above by Derek. World Championships are huge undertakings as you can imagine.

Arch

Derek:

I'm not good enough to run any one of them, but if you need hands, we Nor Cal Team definitely are willing to help!

Luke

Thanks Arch. I've written your name down and will come calling soon.

Thank you for volunteering!

Thanks for the offer Luke - we really appreciate it and I will take note of your offer.